Agendas, talking points, and checklists for every meeting type
👤
1:1 with Manager
Weekly/fortnightly check-in
🤝
Client Meeting
Pitch, review, or proposal
📊
Stakeholder Update
Progress report & decisions
👥
Team Meeting
Sprint planning or retrospective
👤 1:1 with Your Manager
30 minutes · Recurring weekly or fortnightly
📋 Agenda Template
Copy and customise
Pro tip: Own this meeting — don't let your manager drive it entirely. Come prepared with 2-3 key topics. Irish managers generally appreciate directness balanced with warmth.
✅ Pre-Meeting Checklist
Review notes from last 1:1 and check action items
Prepare 1-2 specific wins to share (with data if possible)
Identify blockers and have a proposed solution ready
Think about one development/growth topic to raise
Note any upcoming leave, schedule changes, or personal updates
🤝 Client Meeting
45-60 minutes · Pitch, proposal, or review
📋 Agenda Template
Copy and customise
Irish context: Client meetings in Ireland often start with 5-10 minutes of rapport-building chat. This isn't wasted time — it's relationship investment. Don't rush to the agenda. Ask about their weekend, mention something local, find common ground.
✅ Pre-Meeting Checklist
Research their company (recent news, annual report, LinkedIn)
Check who's attending and their roles/LinkedIn profiles
Prepare 3 questions that show you understand their business
Have a relevant case study or success metric ready
Test any tech (screen share, presentation, demo environment)
Prepare a 1-page leave-behind or follow-up email draft
📊 Stakeholder Update
30 minutes · Progress, decisions, and escalations
📋 Agenda Template
Copy and customise
Framework: Use RAG status (Red/Amber/Green) — stakeholders love it because it's instantly scannable. Lead with the status, then detail. If something is Red, lead with the mitigation plan, not just the problem.
✅ Pre-Meeting Checklist
Update project tracker with current status
Prepare RAG status with evidence for each rating
Frame any decisions with clear options and a recommendation
Anticipate questions and prepare data-backed answers
Keep presentation under 10 slides (or better, 1 page)
👥 Team Meeting / Retrospective
45 minutes · Sprint planning, retro, or team sync
📋 Retrospective Template
Copy and customise
Irish team culture: Teams in Ireland respond well to humour and informality in retros. Start with shout-outs to set a positive tone. Use anonymous sticky notes (physical or Miro) for sensitive feedback — Irish professionals sometimes prefer indirect channels for criticism.